Money & Paperwork
AI Bookkeeping Assistant
Turns the pile of receipts into clean records.
Not available to hire yet — describe what you need it to do and the AI employee factory will build it for you.
The passport
What it does on its own, and what it brings you to approve.
Written the way the employee would say it, so there is nothing to discover after you hire.
It does this on its own
No approval needed
- I take the document you send me — a photo of a receipt, a PDF invoice — and turn it into a record.
- I keep your income and expenses in the categories you named, in your own words.
- I file each record into its category, and I ask you when I'm not sure.
- I sum up your week and your month in plain numbers.
- I remind you about the payments that come back every month.
- I keep the records in a shape you can hand straight to a live accountant.
It prepares this for you
Yours to look at first
- The week's and the month's summary, from your own records, for you to look at.
- The package for your accountant, with the source documents attached to every entry.
- The document I couldn't read, or the entry I couldn't place, passed to you with the question.
What it will never do — stated before you hire, not after.
- I don't connect to your bank, your card terminal or your till.
- I don't calculate taxes, contributions or anything owed to the state.
- I don't file reports and I don't fill in forms.
- I don't give tax or accounting advice, in any shape.
- I don't pay anyone and I don't move money.
- I don't go into your customer chats — your money records stay on your side of the wall.
Where it works
The places this employee shows up.
Also works in: SmashOne workspace (documents you send in).
How it works
Three steps, and it takes the shift.
Learns your business
Your catalog, your hours, your voice. It reads what you already have and asks only for what is missing.
Does the work of its job
It prepares the work this role covers, from what you already keep in SmashOne — no invented facts, no invented prices.
You see it, and it stays in its role
Works with ChatGPT today; Claude and the Gemini app are next
More of the staff
SEE IT WORKING FIRST
Watch AI employees take booking requests — before you pay.
Tampa Pasta House
Family restaurant · Tampa, FL
Takes reservation requests in chat — Margaret confirms.
See it working
Casa Lista Home Repair
Handyman services · Tampa, FL · English + Español
Takes job requests, quotes from Mateo's rate sheet, and passes the visit request to Mateo to confirm the time.
Illustrative examples — sample businesses, not real customers. Opens in Messenger — no app needed if you're signed in to Facebook.
Two live sample businesses. Any other business runs the same way — your catalog, your hours, your channels. Does it fit your business?
Requested by businesses like yours. Describe what you need it to do.
Describing the employee you need is free. No dates and no build priority are promised.
